People’s Theatre Project is hiring a part-time Administrative Coordinator!



About People's Theatre Project:


People's Theatre Project cultivates ongoing artistic dialogue with young people in NYC’s neighborhoods of color to amplify their voices and grow local action. Through student-centered and culturally relevant arts-based programming, youth participants are immersed in experiential learning projects that deepen their sense of power, strengthen their connection to their communities and support the development of creative, collaborative and compassionate leaders with 21st century skills.


About the Position:


People's Theatre Project is seeking an Administrative Coordinator who will support daily operations in program, development, and general administration areas. Duties will include managing teaching staff schedules, researching and maintaining list of prospective funders, supporting prep and follow up of all fundraising efforts, and supporting school invoicing procedures. The individual will work in a collaborative and team-oriented work environment in Northern Manhattan and will report to the Co-Executive Directors.


Candidates should be comfortable working collaboratively in a small team environment. The role requires exceptional organizational, verbal and written communication skills, a strong ability to manage multiple projects at once, and attention to detail. Candidates should be resourceful, able to anticipate team needs, and must demonstrate a high degree of professionalism and integrity.


Primary Duties and Responsibilities:


Program Coordination


  • Create and maintain teaching artist schedules in cloud-based system

  • Coordinate subs and cancellations between artistic staff and school staff when scheduling conflicts arise.

  • Communicate all schedule changes with program site staff, teaching artists and apprentices

  • Communicate any and all unresolved issues, or incidents in a timely manner to Co-Executive Directors

  • Collect participant surveys, success stories, and creative outputs from teaching artists


Development Coordination


  • Research prospective individual, foundation, and corporate funders and maintain prioritized list

  • Support the Co-Executive Directors with prep and follow-up related to all Development meetings.

  • Effectively support the development and submission of grant proposals and reports.

  • Support fundraising initiatives throughout the year.

  • Manage the donor database (NationBuilder), including all processing of gifts and acknowledgments.


Administrative Support


  • Assist managing director with receiving timely payments from partner sites

  • Collect and manage attendance records for all school programs

  • Ensure that teaching artist scheduled hours are within approved budget




  • Undergraduate degree in a related subject

  • Minimum 2-4 years experience in nonprofit administration role

  • Excellent written and verbal communication skills

  • At ease with cloud-based systems (When I Work, NationBuilder, Google Apps)

  • Commitment to youth development, arts, and social justice

  • Experience with and passion for working with communities of color

  • Strong communicator and collaborator

  • Highly organized with strong attention to detail

  • Ability to multi-task


Salary and Benefits:


  • $18-20/hr, 30 hours per week average

  • 2 weeks paid vacation


Start Date: September 2017


To Apply:


Candidates should send a resume with references and cover letter describing their experience and interest in non-profit administration to with the subject line “Administrative Coordinator Application from [Applicant Name]” by Aug 1, 2017.